We’ll Source, Hire and help Manage them
for you so you don’t have to.
Lifetime support, dedicated account manager
by your side, every step of the way!
We’ll Source, Hire and help Manage them for you so you don’t have to.
Lifetime support, dedicated account manager by your side, every step of the way!
17 Years of
Virtual Staffing
Experience
Trusted by
3,368
SME’s
6,948
Virtual Staff
Hired
We’ll Source, Hire and help Manage them for you so you don’t have to. Lifetime support, dedicated account manager by your side, every step of the way!
17 Years of
Virtual Staffing
Experience
Trusted by
3,368
SME’s
6,948
Virtual Staff
Hired
Project Managers make sure projects get done. They keep track of things, making sure everything is done on time and within budget.
Outsourcing can significantly boost your efficiency especially in the AU market where skilled project managers are highly in demand. Outsourcing gives you quick access to talents without overhead costs.
Remote Staff has a thorough process for picking the right project managers who are skilled at handling projects and great at working remotely with your in-house team
*Booking interviews depend on candidates' availability and interest.
*Please note that hourly rates are linked to the exchange rate and fluctuate slightly from month to month.
If you think hiring a project manager is something only large corporations do, think again.
Today, remote project managers are becoming a game-changing asset for small and mid-sized businesses.
The twist? You don’t need them in the office, or even in the same time zone, for them to deliver real results.
A recent study from the Project Management Institute revealed that organisations with established project management practices waste 28 times less money compared to those that don’t.
That’s not a typo and in leaner teams, the impact is even more noticeable. A strong project manager can bridge departments, streamline workflows, and keep your team focused—even if they’re on a different continent.
Hiring the right project manager can be tricky because there are skills to vet, contracts to draft, and costs to understand.
Let’s dive into how you can make a clear, confident choice that helps your next project (and team) thrive.
Whether you’re running a growing team or juggling multiple projects, things can get out of hand fast without someone to keep everything on track.
That’s where remote project managers come in. They’re not just people who keep things moving—they’re skilled at managing scope, budget, schedules, and risks, all while making sure everyone is on the same page.
Without strong leadership, projects often go over budget, miss deadlines, or collapse under confusion. A good project manager helps avoid those headaches and turns your goals into action plans that work.
And here’s the kicker—they’re not just taskmasters. Remote project managers think strategically as they help align business priorities, keep stakeholders informed, and bring structure to complex work.
They’re the ones connecting all the dots, even when your team is working from different cities or countries.
So, when is the right time to bring one in?
Hiring a remote project manager isn’t just about finding someone who can tick boxes.
You need someone who knows your industry well, communicates clearly, and can lead a team without micromanaging.
Let’s break down what to look for.
Your ideal project manager should know the lay of the land, so to speak. If you’re in tech, look for someone who’s managed IT rollouts, for instance.
If you’re in construction, healthcare, or manufacturing, make sure they’ve worked in similar or related industries.
Familiarity helps them hit the ground running and avoid a steep learning curve.
It’s not just about tasks—it’s about people. Your project manager should be able to lead a team, manage client expectations, resolve conflicts, and build trust across departments.
Whether they’re remote or on-site, their ability to keep everyone aligned is essential to success.
Different jobs need different approaches, hence the various methodologies for project delivery:
Knowing which methodology fits your business can help you ask better interview questions for project managers and make smarter hiring choices.
Good experience goes a long way, but relevant project manager qualifications give you added confidence.
Look for PMP (Project Management Professional), PRINCE2, or AgilePM certifications. University degrees in business, IT, or engineering can also be helpful, depending on your industry.
Where or how do you actually find qualified remote project managers?
Where or how do you actually find qualified remote project managers?
Partner with specialist agencies that focus on project management staffing. These firms can spot a strong hire and match you with talent that suits your goals with a project manager job posting.
If you want to make things even easier, collaborate with trusted providers like Remote Staff, who specialise in helping Australian businesses find and manage remote professionals.
Join project management communities like PMI (Project Management Institute) or AIPM (Australian Institute of Project Management) to connect with experienced candidates and get referrals.
Use platforms like Upwork or LinkedIn to directly connect with freelance project managers or professionals open to contract work. These platforms often let you filter by experience, certifications, and availability.
With the right partner, the project manager hiring process becomes smoother—and the results are more rewarding.
Once you’ve narrowed down your shortlist, the next step is scheduling one on one interviews.
Choosing the right remote project manager isn’t just about ticking off a list of technical skills—it’s about understanding how they think, communicate, and lead from a distance.
This stage of the project manager hiring process should help you gauge whether they’ll drive outcomes, manage risks, and fit into your team culture.
These questions help uncover how well someone works under pressure and along with others. You’re looking for real examples, not textbook answers.
You can try asking:
Tell me about a time you had to manage conflicting priorities—how did you decide what to focus on?
Have you ever had a project go off-track? What happened and how did you fix it?
How would you motivate a team that’s losing momentum?
How do you handle difficult stakeholders or clients who keep changing requirements?
Real-world scenarios are a great way to see how candidates think on their own or solve problems.
You could try:
Presenting a brief project outline and asking them to map out the first two weeks of planning.
Giving them a messy email thread or task list and asking how they’d clean it up using task management support tools.
Asking for a sample project manager job posting that they would create for a complex initiative.
Letting them review a mock risk scenario and present a mitigation plan.
Some answers should raise an eyebrow during interviews, even if the candidate sounds confident.
Watch for:
Vague answers with no numbers or results (“We improved efficiency” vs. “We reduced delays by 30%”)
Talking over others or brushing off feedback, which shows poor collaboration.
Overpromising outcomes without factoring in risks or team capacity.
Blaming others for past failures instead of taking shared responsibility.
Using a scorecard or structured format to evaluate candidates helps avoid bias and makes comparisons easier across interviews.
Hiring the right person is just the beginning. To get real value from your project manager, you need a smooth onboarding plan that sets them up for success.
Start by clarifying the project goals and deliverables on day one. They should understand what success looks like in this role and what tools your team uses.
Integrate them into regular team rituals, standups, and platforms, even if they’re working remotely. This builds trust and team collaboration fast.
Don’t micromanage, but don’t leave them hanging either. Give them access to key files, systems, and people.
To keep great PMs around, offer growth through ongoing support, recognition, and career development.
Hiring the right person is just the beginning. To get real value from your project manager, you need a smooth onboarding plan that sets them up for success.
Start by clarifying the project goals and deliverables on day one. They should understand what success looks like in this role and what tools your team uses.
Integrate them into regular team rituals, standups, and platforms, even if they’re working remotely. This builds trust and team collaboration fast.
Don’t micromanage, but don’t leave them hanging either. Give them access to key files, systems, and people.
To keep great PMs around, offer growth through ongoing support, recognition, and career development.
You might still have questions about hiring a project manager, especially if it’s your first time. Let’s go over the most common ones:
The cost to hire a project manager depends on experience, industry, location, and whether you hire them full-time, part-time, or contract.
Certifications and niche skills can also affect rates. You’ll also want to factor in onboarding, tools, and potential agency or platform fees if you go through a recruiter
A freelance project manager is great for short projects or one-offs. Contract project managers work well when you have an immediate, urgent need but aren’t ready to commit them to a permanent role.
Go full-time if you’re scaling fast and need ongoing leadership across multiple areas.
It can take anywhere from 2 to 6 weeks, depending on how specific your requirements are and where you’re looking.
Working with a project management staffing specialist can speed things up, however.
Yes, but it depends on the size and complexity of each.
If they’re managing multiple teams or timelines, make sure they’re experienced enough and possess project manager skills and traits like time prioritization and communication.
Not always. While project manager qualifications are helpful, experience, attitude, and clarity in execution often matter most, especially in smaller teams.
A skilled project manager does more than meet deadlines—they bring order to chaos, rally your team, and push projects across the finish line with confidence.
In a world where flexibility and focus are both hard to come by, they offer a powerful mix of leadership, structure, and vision.
Whether you’re running a startup, launching new products, or upgrading systems, the right hire can make all the difference between costly (yet avoidable) delays and undeniable results.
If nothing else, the right project manager can keep the wheels turning, so you can focus on the things only you can do – driving your business forward into massive growth.
Schedule a callback now and get the support you need to move forward!
A skilled project manager does more than meet deadlines—they bring order to chaos, rally your team, and push projects across the finish line with confidence.
In a world where flexibility and focus are both hard to come by, they offer a powerful mix of leadership, structure, and vision.
Whether you’re running a startup, launching new products, or upgrading systems, the right hire can make all the difference between costly (yet avoidable) delays and undeniable results.
If nothing else, the right project manager can keep the wheels turning, so you can focus on the things only you can do – driving your business forward into massive growth.
Schedule a callback now and get the support you need to move forward!
check out our 1,000 fully vetted and highly talented staff here.
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