Are you having difficulty managing your company’s payroll? Why not outsource your payroll processing instead?
Outsourcing your payroll needs allows you and your in-house team in Australia to do other vital tasks, gives you access to expert payroll professionals, and is cost-effective.
Most importantly, it gives you peace of mind to know that your company’s finances are in safe and capable hands.
Are you having difficulty managing your company’s payroll? Why not outsource your payroll processing instead?
Outsourcing your payroll needs allows you and your in-house team in Australia to do other vital tasks, gives you access to expert payroll professionals, and is cost-effective.
Most importantly, it gives you peace of mind to know that your company’s finances are in safe and capable hands.
If it’s your first time outsourcing payroll specialists, here’s everything you need to know before jumping in.
Payroll outsourcing means delegating a portion of your payroll administration to a third party. Besides payroll processing, your online payroll team will assist you with tax reporting to the Australian Taxation Office (ATO), regulatory compliance, data security, and unemployment claims.
Outsourcing your payroll means you and your in-house team can concentrate on more pressing business matters instead of doing payroll processing, payslips generation, and payroll tax calculations, which are very time-consuming processes.
In addition, your outsourced payroll will also be responsible for handling your retirement fund contributions to your employees and paid time-off management by keeping track of their timesheets.
The payroll outsourcing process usually starts with an initial consultation between you and your potential payroll specialist. If you find them suitable for your needs, you’ll then enter into a contract with them.
Once the contract is signed, you must provide employee data like personal information, tax file numbers (TFNs),
employment agreements, salary details, and bank account information for direct deposits. Your payroll specialists would then integrate these data into their database.
Based on these data, they’ll begin processing your company’s payroll and generate electronic paychecks accessible via an online portal. They’ll also ensure that your company complies with all AU payroll regulations, keep track of your employees,’ and keep track of paid time off balances.
Once they’ve verified the accuracy of their payroll calculations, they’ll then disburse the appropriate payments to your employees every payday through direct deposit or whichever method you prefer.
Aside from these, reliable and trustworthy payroll specialists will continue providing ongoing support for any payroll-related concerns, implement robust data security measures, and regularly report to you for review and feedback.
There are many reasons why you should consider outsourcing your payroll needs. These are:
Productivity GainsOutsourcing your payroll needs lets you and your in-house team focus on other crucial business tasks. This helps boost everyone’s productivity, as outsourcing payroll reduces your team’s administrative burdens. candidates off a shortlist and then arrange for an interview.
Better Utilisation of TechnologyHaving expert payroll specialists not only gives you access to their skills, but to their equipment as well. Their dedicated payroll tools and applications reduce the need for manual labor and increase accuracy and efficiency, allowing your company to optimize payroll administration.
Risk ManagementWhen you outsource your payroll to experts, errors are significantly reduced. This helps increase payroll accuracy and helps you avoid tax penalties.
Save TimeManaging your company’s payroll is tedious and time-consuming, especially if you’re unfamiliar with its ins and outs. But when you outsource this task to an expert, they can solve all your payroll issues efficiently, saving you precious time and effort.
Savings and EfficiencyAside from time, a Filipino external payroll team is much more cost-efficient than its in-house counterpart.
But just because they’re less expensive doesn’t mean they’re not as skilled. Many Filipino external payroll professionals are experts in their field and in using the latest payroll applications.
Having a Filipino external payroll team can mean you no longer need to maintain an in-house team. They’re also used to working remotely, so you wouldn’t generally need to provide their equipment.
Hiring an in-house staff to manage your payroll means complying with AU hiring laws and the associated expenses. You don’t need to worry about this when you hire Filipino external payroll staff since they’re not covered by the same laws.
They handle payroll calculations, tax calculations, and compliance tasks for their client companies in Australia.
They’re the ones who generate salaries, keep track of employee leaves, manage your retirement fund contributions, and provide an overall efficient and compliant payroll management service.
In addition, they handle payroll-related questions and remain up-to-date with payroll regulations. These include knowing how single touch payroll (STP) works, for example.
There are two main types of payroll services:
This type of payroll offers comprehensive management of payroll tools. They’ll handle all payroll calculations, tax calculations, retirement fund contributions, and paid time-off management. They also offer continuous support to ensure accurate and compliant payroll functions so you can focus on other tasks.
Unlike full-service payroll administration service, do-it-yourself (DIY) payroll administration service offer self-service payroll tools to their AU clients.
They’ll provide the necessary tools and software so you can manage your payroll processes in-house. Though this gives you more control over your payroll, it’s also much more tedious and requires the integrations of experts into your in-house team.
When selecting which payroll service provider to hire, consider your company’s payroll needs and your budget.
Afterward, look up reputable payroll service providers that match your needs and are within your budget. Check whether these providers have had experience with industries similar to yours and their compliance with AU payroll regulations.
Don’t forget to check their technological capabilities as well, such as how user-friendly their payroll apps are and what data security measures they have. You may also want to be on the lookout for any hidden costs as well as reviews about their customer support.
Once you’ve narrowed down your list of providers, schedule a call with each one to see which would be the perfect fit for your company.
If you want to avoid the hassle of doing these all on your own, collaborate with an outsourcing company experienced in finding and pairing the right payroll specialist for your needs, like Remote Staff.
Outsourcing your payroll needs to Filipino experts can bring several benefits to your company, such as saving time and money, increasing accuracy, and improving your compliance with AU payroll regulations.
In addition, outsourcing your payroll needs also enables you to scale your business better while freeing you and your in-house team to do more vital tasks.
That said, it does have some drawbacks, namely, a loss of direct control over your payroll processes and potential data security risks.
However, you can minimize these risks by selecting a reputable company to outsource to, preferably one with appropriate data security measures.
When administering payroll, it’s best to avoid underpayments as these are a violation of most workplace conditions. Underpayments happen when employees aren’t paid the proper compensation during payday. This can cause legal issues if you don’t resolve them as quickly as possible.
Payroll underpayments are situations where your employee receive a salary that is much less than the expected amount for their work and what you’ve agreed upon in the contract.
To avoid accidentally underpaying your employees, select a payroll specialist familiar and up-to-date with AU fair work regulations, minimum wage requirements, and penalty rates.
To resolve this issue, you must first identify the employee/s affected and the extent of the underpayment.
Once that’s done, work closely with your payroll specialist to rectify the issue as soon as possible. It also helps to apologise to the affected employees and take measures so that this doesn’t happen again.
If one of your employees reports that they have unpaid overtime, coordinate with your external payroll specialist to first confirm this.
Afterwards, rectify any discrepancies and assure the affected employee that they’ll get their payment for unpaid overtime promptly.
In the case of hybrid work, ensure that you clearly communicate the guidelines on overtime eligibility to them to avoid any issues or confusion.
Additionally, coordinate with your external payroll specialist to track employee overtime.
The cost of hiring an external payroll specialist varies depending on the skill level you’re looking for.
Junior specialists have an average monthly salary of AUD 1,279.78. Expert payroll specialists, on the other hand, can command an average monthly salary of AUD 2,155.42.
Compared to an in-house payroll specialist, an external payroll specialist has a much lower salary cost for the same quality of service. This is due to the fact that the Australian Dollar (AUD)- Philippine Peso (PHP) exchange rate is in your favour.
Thus, you can still pay competitive wages for external payroll specialists while saving on costs compared to hiring in-house ones.
An in-house, entry-level payroll specialist would have a minimum monthly starting salary of AUD 6913.58. Compare this to a junior outsourced payroll specialist with a minimum monthly starting salary of AUD 1,279.78.
Definitely. As you can see from the differences in salary listed above, the latter is much more cost effective.
Here’s what you can expect from Remote Staff’s outsourced payroll services:
Payroll ImplementationOur external payroll specialists are skilled at transitioning and setting up payroll functions as smoothly and securely as possible.
This includes gathering employee data, configuring payroll platform, system integrations, and ensuring compliance with AU payroll regulations.
No longer will you have to spend many hours doing your entire company’s payroll. By outsourcing payroll specialists with Remote Staff, you can delegate payroll processing either monthly or fortnightly.
You can now focus on more crucial business matters -without worrying about your people getting paid on time.
You can also choose to limit your external payroll specialists’ role to generating payslips. This setup allows you to have more control of your payroll processes, tax calculations, and compliance – though you’ll have to take care of these yourself.
There’s also the option to have your outsourced payroll specialist generate paychecks for your employees and ensure their timely and accurate disbursement. They’ll handle most of your processing payroll, such as calculating earnings, taxes, deductions, and superannuation management.
MYOB/QB/ReckonOur external payroll specialists are also skilled in using the most common payroll applications used by Australian companies like MYOB, Quickbooks, and Reckon.
This lessens their onboarding time so they can start working for you as soon as possible.
Standard OutsourcingEven if your company’s payroll needs aren’t that extensive, you can still hire outsourced payroll specialists.
Having one can simplify and speed up your payroll processes so that you can rest easy knowing that your employees are paid the right amount and on time.
Premium Online OutsourcingOur external payroll specialists can deliver high-quality financial and analytical data related to payroll expenses and employee compensation.
They can produce accurate payroll summaries, tax reports, paid time off balances, and retirement fund contributions. They also offer insights regarding payroll-related aspects for decision-making and compliance purposes.
ReportingOur external payroll specialists can deliver high-quality financial and analytical data related to payroll expenses and employee compensation.
They can produce accurate payroll summaries, tax reports, paid time off balances, and retirement fund contributions. They also offer insights regarding payroll-related aspects for decision-making and compliance purposes.
Leave ManagementIf you’re having trouble tracking your employees’ leave entitlements, you can assign this to your external payroll specialist.
They can handle the calculation, recording, and reporting of employee leave balances.
Local ProcessingIf you’re concerned about delegating your payroll needs to an offshore specialist, Remote Staff’s external payroll specialists are familiar with all the required AU tax laws, payroll regulations, and retirement fund contributions. This allows them to fulfill all your payroll’s legal requirements with ease.
Take Care of Payroll RegulationsSince our outsourced payroll specialists are well-versed and up-to-date with the various AU laws regarding payroll regulations, you can rest assured that they’ll give accurate tax calculations and comply with fair work requirements.
Offer You Remote Access to Your PayrollThis allows you to remain up-to-date with your payroll processes and financial information from everywhere.
Corporate Payroll ServicesAnother service our external payroll specialists can provide is corporate payroll services. These are comprehensive payroll solutions tailor-fitted to meet the needs of larger organisations for accurate and efficient administration.
These include end-to-end payroll processes, tax compliance, retirement fund contributions, reporting, and employee support. This approach also takes full advantage of modern payroll tools and applications.
Cloud Payroll ServicesWant to have access to your company’s payroll data anywhere? Our external payroll specialists also offer cloud-based payroll services.
Here, payroll data is securely stored and processed in remote servers accessible online. This allows real-time access to your company’s payroll data, efficient collaboration, and flexibility for AU companies.
Time and AttendanceOur external payroll specialists can also manage the tracking and recording of your employees’ work hours and attendance.
They’ll use time-tracking software to monitor employee clock-ins and outs, breaks, and absences. With this data, they can produce more accurate payroll calculations and leave management reports.
Payroll DisbursementsToo busy to handle your company’s payroll disbursements? You can outsource this to your payroll specialists.
Single Touch Payroll (STP)Confused about the Australian Single Touch Payroll (STP) requirements? Our payroll specialists are adept at preparing the required data for STP compliance.
AuthenticationOur payroll specialist can run manual or software-assisted payroll data authentication to keep your data and accounts secure.
For example, they can set up controls in employee self-service systems to safely capture accurate personal information.
Flexible PayrollOur payroll specialists can also compute flexible payroll packages, which may include commissions, bonuses, and other employee benefits.
They can also manage the taxes related to the administration of these benefits.
Payroll IntegrationsAre you interested in using payroll management software? Our payroll specialists can help you integrate your manual system with payroll programs to streamline and automate payroll administration.
Payroll Consulting ServicesNeed to consult about some aspects of your payroll administration?
Our payroll specialists can give you insights into streamlining the payroll process, improving accuracy, and providing advice on the best payroll strategies.
So why should you outsource your payroll operations to Remote Staff?
With over 15 years of outsourcing experience, Remote Staff is your best choice for hiring payroll specialists.
Remote Staff not only matches you with the right Filipino talent with your specific needs. They also employ a personality assessment test to ensure long-term work compatibility.
Also, hiring through Remote Staff gives you access to a tracking software to monitor your remote team’s productivity.
Moreover, managing their payroll is included in your service fee. No need to worry about sending their compensation, government benefits, and taxes.
Remote Staff provides reliable and cost-effective payroll services for businesses of any size. Our expert payroll specialists can handle all payroll-related tasks with accuracy and efficiency — while upholding your data security.
ExpertiseOur payroll specialists are experts at handling payroll requirements under the Australian labour code, tax compliance, and even payroll management software.
ExperienceOur payroll specialists have extensive experience in the complexities of payroll administration and can provide expert service based on your line of business.
ResponsibilityWhen you outsource your payroll specialists, you can delegate crucial responsibilities like payroll processing, data management, benefits administration, and more.
ForesightOur payroll specialists can anticipate and adjust payroll computations when there are changes in staffing, promotions, payroll regulations, and more.
Amiable TeamExpect effortless collaboration with your payroll specialist/s because of the warm, friendly, and hospitable nature Filipinos are known for.
AffordabilityCompared to in-house payroll staff, our payroll specialists can provide high-quality output at affordable rates.
TechnologyAre you using any payroll management software? Our payroll specialists can process your payroll using your current tools without the need for additional training.
Quality of ServiceWith our payroll specialists, you can expect a high quality of service with timely and accurate processing of your employee’s salaries.
Safe And SecureWe take your data privacy seriously. Remote Staff has protocols to protect and secure your business and employee information when our payroll specialists process these.
We will cover all the steps in your payroll processing. Remote Staff offers an end-to-end payroll solution from collecting employee data and salary rates and processing payments to generating payroll reports.
Remote Staff can customize payroll staffing solutions depending on your specifications. And while you scale your business, Remote Staff can supply additional Filipino talents for your expanding payroll requirements.
Your payroll specialist will be available either on a part-time (20 hours per week) or full-time (40 hours per week) basis, depending on your needs. We also ensure the secure processing of your payroll data with Remote Staff’s data security protocols and non-disclosure agreements.
Companies should be comply with labour laws on salaries and wages. Our payroll specialists are well-versed in both current payroll regulations and industry standards.
– Our payroll specialists will process your employees’ salaries using the appropriate taxation rates.
– Our payroll specialists can assist in ensuring that each of your employee’s modern awards is compliant with National Employment Standards (NES).
Your dedicated payroll specialist can help identify areas where you can reduce labour costs and ensure regulatory and tax compliance to avoid unnecessary penalties.
Your payroll specialist can draft comprehensive payroll reports in a timely manner to help you monitor costs.
With Remote Staff, you’ll have a dedicated payroll officer to handle your payroll administration.
Your payroll officer can help set up your payroll programs or cloud storage so that you’ll have 24/7 payroll data access.
Our expert payroll staff only need minimal to zero training before they can start working for you.
Remote Staff is one of the leading providers of top payroll specialists to AU businesses.
It’s our goal to accelerate your business growth by helping you recruit and onboard skilled remote talent from the Philippines.
Our team is here to support your business so it can achieve long-term success.
Outsource your payroll to Remote Staff and save time and money for your business. Our team will provide you with the necessary resources and support to ensure successful onboarding and to maximize your remote staff’s productivity.
Here are some common questions companies usually have when outsourcing their payroll needs to us:
Of course. Outsourcing your payroll needs with Remote Staff gives you access to a vast talent pool of skilled Filipino payroll specialists that can manage your payroll processes, allowing you to focus on other crucial business matters.
Not only that, but hiring an external payroll specialist, as opposed to an in-house one, can save you more money as well. This is because you don’t have to worry about AU hiring laws and the expenses that come with it.
Some of the gravest consequences include legal penalties, employee dissatisfaction and the loss of productivity and trust, damage to your company’s reputation, and costly corrective measures.
Yes, our payroll specialist can process your employee’s supers manually or via a payroll software. Due dates for payments are on a quarterly basis.
There are various payment methods you and your payroll specialist can use to pay your employees.
The most common one is via direct deposit, where funds are transferred electronically to your employees’ bank accounts. Another method you can use is issuing physical checks to your employees.
Your employees can check their salaries electronically via an online portal, revealing their earnings, taxes, deductions for transparency and convenience.
We definitely can. Our payroll specialists are familiar with Fairwork regulations and ensure all wages, taxes, and entitlements are calculated accurately and adhere to minimum wage requirements, penalty rates, and other employment standards.
In addition, our payroll specialists also conduct regular audits and updates to ensure your company payroll remains compliant with current Fairwork rules.
Of course, you can. Your outsourced payroll specialist can accommodate a variety of time-tracking methods. They’ll accurately produce payroll calculations and efficiently process employee work hours and attendance with the data provided to them.
Yes, you can export or import your payroll data from different sources to MYOB or Xero software. Our payroll specialists can assist you in converting these files for your business needs.
Our price quotes depend on a few factors, but we’ll always take your budget into consideration. It’s best to schedule a callback with us for a more in-depth discussion and for any other questions you may have.
Our turnaround time after signing up is 24 to 48 hours. Once you’ve settled your initial deposit, we will then send you a shortlist of candidates. Generally, your chosen candidate should be ready to work within a week. However, please note that for more specialised roles (like within the IT industry), it may take more than a week to find a suitable candidate.
Yes. We already have bookkeeping specialists within our database who are ready to start working with you as soon as possible.
Yes, our payroll specialists can process data exported from your ERP system. They can also use the data in manual payroll computations or with the use of other accounting software.
The setup process for outsourcing payroll involves gathering your company and employees’ data, configuring your chosen payroll program, and adding the data to it.
Your payroll specialist then establishes secure data transmission and compliance with all AU payroll regulations.
Our payroll specialists will tailor their setup based on your needs to ensure a smooth transition to an outsourced payroll management system.
You bet. All of our outsourced payroll specialists are working from various locations within the Philippines.
Not to worry though, as this a stopped them from being highly familiar with AU payroll regulations and tax laws.
In short, if you’re looking for a quick, efficient, and cost-effective way to solve your payroll issues, outsourcing your payroll administration to Filipino remote contractors is the way to go.
And if you’re looking for the right outsourcing company, Remote Staff is here to help. We have a wide pool of skilled payroll specialists available for you to choose from.
So, what are you waiting for? Sign up today!
Leading up to your pay day, your outsourced payroll specialist will collect and process all employee time and attendance data, then calculate wages, taxes, and other reductions before generating electronic payslips.
They’ll then conduct final quality checks and provide you with a report for your review and approval before disbursing the payments to your employees.
