Managing your own business can be incredibly rewarding. However, it can also be a source of frustration, especially when you carry the weight of many responsibilities.
Fortunately, this is where a virtual assistant comes in. Read on to know more – particularly about how they can help with your office work.
What Does a Virtual Assistant Do?
A virtual assistant provides remote administrative, creative, or technical assistance. Typically, they are based in different locations, such as another city or a different country.
The Philippines, for example, has a wide roster of skilled virtual assistants who work with multiple clients across various industries in different countries. They help:
- Schedule appointments;
- Proofread and edit;
- Manage social media accounts;
- Track expenses; and
- Arrange travels, among others.
Office Tasks You Can Delegate to Your Virtual Assistant
Many AU business owners hire virtual assistants to increase efficiency and productivity. They can help offload administrative tasks and streamline communications as well.
In fact, you can delegate the following office tasks to your virtual assistant:
Scheduling Appointments and Meetings
Coordinating schedules can be a source of stress, especially for a business owner who leads a very busy life.
A virtual assistant helps by sending out invitations, scheduling online meetings, and coordinating calendars.
They also use scheduling tools, allowing others to see your availability and book appointments when necessary.
Data Entry and Document Management
It may seem straightforward, but data entry is actually a stressful task.
Processing data can be repetitive, resulting in boredom and an inefficient use of limited time.
This can be frustrating, especially for an entrepreneur who has more important matters to attend to. Hence, you can hire a virtual assistant to help manage your filing systems.
A virtual assistant helps enter data into spreadsheets and databases. They can even create and format documents, giving you more time to focus on the core aspects of your business.
Expense Tracking and Reporting
Many business owners also struggle with keeping track of their expenses. This can be time-consuming and tedious since you have to manually record and categorise each item.
A virtual assistant takes this task off your hands by:
- Collecting and processing employee expense reports;
- Analysing expense data for unusual patterns;
- Tracking overall business expenses against budget;
- Providing regular reports;
- Creating invoices; and
- Streamlining reconciliation process with bank statements.
Moreover, a virtual assistant can also implement automated solutions for repetitive tasks, improving efficiency and reducing possible errors.
Managing Email and Voicemail
Managing emails can be overwhelming, especially with spam, promotional emails, and other irrelevant messages clogging your inbox.
A virtual assistant helps by replying to emails on your behalf and forwarding only the important ones to you. They can also implement filters, labels, and folders to categorise relevant messages.
Lastly, they can help set up email automation tools and productivity apps, streamlining your email workflow and reducing the need for manual responses.
If you’re wondering where to get a virtual assistant to help with your office work, you’ve come to the right place.
Remote Staff has over 16 years of experience partnering AU businesses with skilled Filipino virtual assistants. With Remote Staff’s assistance, you can finally focus on scaling your business – and leave the rest to us.
Call us or request a call back so we can get started.
Syrine is studying law while working as a content writer. When she’s not writing or studying, she engages in tutoring, events planning, and social media browsing. In 2021, she published her book, Stellar Thoughts.
